# Get the Apartment Special in Writing: Addenda and Ledgers > Steps to lock in the advertised special: the concession addendum, end-date checks, and day-7 and day-30 ledger checks if the credit is missing. URL: https://newapartmentsfortworth.com/guide/getting-the-special-in-writing/ Last-Modified: 2026-10-26 Guide # Getting the Special in Writing: Concession Addenda and Ledger Checks The steps to lock in an advertised special: the concession addendum, end-date checks before you sign, and day-7 and day-30 ledger checks if the credit is missing. Written by New Fort Worth Apartment Team [/about/#new-fort-worth-apartment-team →](/about/#new-fort-worth-apartment-team) · Updated October 26, 2026 ![Laptop showing a resident portal ledger on a wood desk in a new apartment](/images/featured/laptop-showing-a-resident-portal-ledger-on-a-wood-.webp) ## Why get the special in writing? An advertised special isn’t yours until it’s in your lease. Flyers change, websites update overnight, and leasing staff turn over. The signed concession addendum is the record that counts. That’s why every deal on our confirmed specials [/fort-worth-apartment-specials/ →](/fort-worth-apartment-specials/) page is confirmed with the office in writing first. Here’s the process we follow, from the first quote to the second month in your new place. ![Step graphic: addendum, end date, day 7, day 30](/images/content/step-graphic-showing-addendum-end-date-day-7-and-d.webp) ## Step 1: Get the quote in writing Ask the leasing office to email the special: the amount, the lease term it needs, the unit or floor plan it applies to, and the end date. A dated email is the version we put in your shortlist. If the special says “up to,” ask which unit gets the full amount. ## Step 2: Check the end date before you apply Specials end. Some end on a set date, like the Oct 31 end dates we saw at several buildings in late October 2026. Others depend on applying or signing within a window, like a look-and-lease offer. We confirm the end date and the window before you pay an application fee, so the special doesn’t lapse while you wait for approval. ## Step 3: Read the concession addendum Before you sign, check that the addendum matches the quote. It should list: - **The amount.** In dollars or weeks, and how it’s applied. - **The months it applies to.** Up front, spread across the lease, or at a set month. - **Conditions.** A minimum term, autopay, or move-in by a certain date. - **Repayment.** What you’d owe if you leave early. If something doesn’t match, ask for a corrected addendum before signing. Our guide on weeks-free math [/guide/how-a-weeks-free-special-works-out/ →](/guide/how-a-weeks-free-special-works-out/) shows how to check that the dollar amount matches the weeks. > **One page, signed** > > The concession addendum is the page we read most carefully. If it isn’t in your lease packet, ask for it before you sign. ## Step 4: Check your ledger at day 7 About a week after move-in, log in to the resident portal and look at your ledger. You should see the concession as a credit, either applied to the first months or set up to apply over the lease. If it’s missing or the amount is wrong, email the office with a copy of the addendum. ## Step 5: Check again at day 30 At day 30, check the ledger once more. Credits sometimes post after the first rent cycle, and fees sometimes post twice. If something is still off, we follow up with the community in writing. | When | What to check | | --- | --- | | Before applying | Quote by email, end date, application window | | Before signing | Concession addendum matches the quote | | Day 7 | Credit appears on the resident ledger | | Day 30 | Credit applied correctly, no duplicate fees | ## What a clear concession addendum looks like Here’s a labeled example of the details a good addendum spells out. Your community’s form will look different, but the facts should all be there. | Item | Example wording to look for | | --- | --- | | Amount | 6 weeks of base rent, $1,827.69 total | | How it’s applied | Credited to months 1 and 2 | | Term required | 12-month lease | | Conditions | Move in by a set date | | Repayment | Prorated if the lease ends early | If the addendum only says “move-in special” without an amount, ask for the dollar figure. If it lists a different term or condition than you were quoted, ask for a corrected version before signing. Keep the signed addendum, the quote email, and your day-7 and day-30 ledger screenshots together. If anything is ever questioned, those three documents tell the whole story. ## What if the credit never shows up? Keep it in writing. Email the office with the signed addendum and a screenshot of the ledger, and ask for a corrected statement by a set date. Most issues are clerical and get fixed quickly. If you’re one of our renters, ask us to check your ledger [/contact/ →](/contact/) and we’ll follow up with the community, usually the same day during our hours. ## Learn more about Fort Worth Apartment Specials We'll text you within minutes during our hours, then send a same-day shortlist. See the page [/fort-worth-apartment-specials/ →](/fort-worth-apartment-specials/) ## Questions renters ask about this ### What if my special isn't on my ledger? Send the concession addendum to the office in writing and ask for the credit to be applied. We check your ledger at day 7 and day 30 and follow up if it's missing. ### Is a verbal special binding? Get it in the concession addendum. That signed page is the record that counts, not a phone call or a flyer. ### Can a special expire before I sign? Yes. Specials have end dates, and some depend on applying by a certain day. We confirm the end date before you apply. ### What should the concession addendum say? The amount, the months it applies to, any condition like a minimum term, and what happens if you leave early. ### Do you guarantee the price or my approval? No. The community sets both pricing and approval, and we confirm them in writing before you sign. ## Related guides Guide ### How a Weeks-Free Special Works Out Per Month N weeks free equals base × 12 ÷ 52 × N. Here's the math on a dated example: $1,320 base with 6 weeks free on 12 months is about $1,168 a month (Oct 25, 2026). [How a Weeks-Free Special Works Out Per Month →](/guide/how-a-weeks-free-special-works-out/) Guide ### 12-Month vs. 15-Month Lease When a Special Is Offered When a special only applies to a 14 to 16-month term, compare net effective by term, where your renewal lands, and your year-two exposure. A worked example and a calculator. [12-Month vs. 15-Month Lease When a Special Is Offered →](/guide/12-month-vs-15-month-lease-special/) Guide ### Breaking a Lease That Came With a Special: Concession Repayment in Texas Leaving early after free rent? What a Texas concession addendum may ask you to repay, how early-exit and reletting fees stack on top, the separate military right, and how to weigh breaking against waiting. [Breaking a Lease That Came With a Special: Concession Repayment in Texas →](/guide/breaking-a-lease-with-a-special-texas/) Guide ### How to Approach Your First Renewal at a New Building Prepare for the month-10 renewal offer: notice windows, comparing the offer with new-lease specials nearby, and your options in order: renew, counter, or move. [How to Approach Your First Renewal at a New Building →](/guide/how-to-approach-your-first-renewal/) ## Where to use this ![Printed move-in special flyer beside a calculator and lease folder](/images/content/printed-apartment-move-in-special-flyer-beside-a-c.webp) Find ### Fort Worth Apartment Specials Confirmed move-in specials at new buildings, each with base and year two beside it. Open [Fort Worth Apartment Specials →](/fort-worth-apartment-specials/) ![Aerial view of new apartment communities across the Fort Worth side](/images/content/aerial-view-of-new-apartment-communities-spread-ac.webp) Find ### New Build Board A map and cards for every new community in scope, with the whole price on each card. Open [New Build Board →](/new-construction-apartments/) ![New apartment community in lease-up with a few furnished balconies](/images/content/new-apartment-community-in-lease-up-with-a-few-fur.webp) Find ### Lease-Up Apartments Buildings in lease-up, with stage, fill curve, and what's actually finished. Open [Lease-Up Apartments →](/lease-up-apartments-fort-worth/) Free to you · Your rent is the same either way ## Get the whole price before you tour Tell us your move date, budget, and where you need to be. We'll make the calls, collect the fee sheets, and do the math for every building that fits. Get my shortlist [/contact/ →](/contact/) See the New Build Board [/new-construction-apartments/ →](/new-construction-apartments/) What happens next: We'll text you within minutes during our hours, then send a same-day shortlist. We don't guarantee pricing or approval. The community sets both, and we confirm them before you sign.